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1. Read the formal email. Match elements a–g with parts 1–7 of the email.
a. the email address the email is going to ____
b. the date ____
c. the writer’s contact address ____
d. the writer’s name / signature ____
e. the person the letter is going to ____
f. the subject line ____
g. the writer s contact telephone number ____
From: Grace Browning < [email protected]>
Sent: (1) Saturday, November 16, 10:06 am
(2) To: [email protected]
(3) Subject: Application for the role of starting-line steward
(4) Dear Mr Bellis,
[A] I noticed your advertisement in the school canteen for a starting-line steward at the school charity run, and I am writing to apply for the role.
[B] I was planning to take part in the charity run, but I find it much more rewarding if I volunteer as part of the event. l am keen to help as a steward because I am very sociable and organised.
[C] I have experience of volunteering. Last year, I helped at the village fair. I was in charge of the paints and materials. I believe I possess all the necessary personal qualities for the role. l am positive, energetic and reliable.
[D] I am available for the charity run meeting after school next Monday. Moreover, my parents can take me to the event.
[E] I look forward to hearing from you soon.
Yours sincerely,
(5) Grace Browning
(6) 14 Langley Drive
London
(7) 07997 426589
2. Complete the paragraph plan by matching paragraphs A–E of the email with descriptions 1-5 below.
1. Paragraph D: when you are available
2. Paragraph ___: what you would like to happen next.
3. Paragraph ___: why you are interested in the role.
4. Paragraph ___: why you are the right person for the role.
5. Paragraph ___: what the role is and how you found out about it.
3. In which paragraph does Grace mention...
1. her reasons for applying for the role?
2. her experience?
3. her personal qualities?
Writing StrategyWhen you write a formal letter/email: • Start with: Dear (Mrs White), if you know the name of the person, or Dear Sir or Madam if you do not. • Include the topic of the email in the subject line. • Write in paragraphs. One-sentence paragraphs are fine for opening or closing an application letter. • Do not use colloquial language or short forms (I’m, there’s, etc.). • Finish with Yours sincerely, if you used the person's name at the start, or Yours faithfully if you did not. |
4. Read the Writing Strategy. Answer the questions.
1. What is the subject line in Grace's letter?
2. Does Grace include any one-sentence paragraphs?
3. How does Grace express these things in a more formal way?
a. I really want to... (paragraph B)
b. I think I've got... (paragraph C)
c. I can come to... (paragraph D)
d. Best wishes from
| ⇒ Vocabulary Builder 4H Formal language: page 126 |
5. Read the volunteer advert below and plan an application email. Follow the paragraph plan you completed in exercise 2. Then write your email (120–150 words).
Volunteer needed
The school music group are looking for volunteers to support our school concert.
We need help with organizing the event, carrying musical instruments and decorating the hall.
When?: Saturday 14th April
What time?: 2pm to 6 pm
Where?: Lourd School Hall
If you’re interested, please apply to Claire Veneer
| CHECK YOUR WORK Have you … • followed your paragraph plan? • useed appropriately formal language? • checked the spelling and grammar? |
